Administrative Assistant

Vipond Employment Opportunity – Administrative Assistant

Location: Saskatoon Branch

Job Type: Full-time

Reports To: Office Manager

About us- Why join Vipond?

At Vipond, powered by API Group, we provide Fire, Life safety and Security solutions to protect what matters most to you and to our clients across the nation. As a leading provider in this industry, we have serviced the Canadian market proudly since 1945. Joining our team, means being part of a leading provider of Fire, Life safety and Security solutions, with opportunities for development, growth and future advancement.

Our team of approximately 1,100 specialists is comprised of sales representatives, professional engineers, qualified system designers, certified installers and service technicians, who demonstrate personal pride and commitment to ensure our customers are treated with the highest level of ethics, integrity and professionalism, while providing cost-effective solutions for all their fire protection and security needs. For more information about Vipond, please visit us at www.vipond.ca

Role Summary:

Our Saskatoon Branch is currently looking for an Administrative Assistant to join the team. The main duties of this role include a variety of administrative and clerical tasks designed to support the smooth functioning of the organization. The Administrator is a key point of contact for employees, clients, and external partners, ensuring that administrative activities are efficient, professional, and aligned with the organization's goals.

This is a branch office based role working directly out of the branch office 5 days a week.

Key Job Responsibilities:

• Provides administrative support as needed for all divisions within the branch
• Processes, sets up and enters jobs, work orders and customer data and documents as required within company systems in a timely manner in accordance to branch expectations and standards
• Maintain customer accounts and ensure information accuracy
• Review and process invoices, and other reports in a timely manner
• Payroll processing duties as required
• Review billing and invoice inquiries with accounts receivable/collections team as required
• Manage general reception duties, including greeting clients, visitors and external partners.
• Manage incoming phone calls, emails, and other communications, directing them to the appropriate person or department. 
• Organize, and maintain filing systems, both electronic and paper based
• Ensure a clean, organized, and welcoming office environment 
• Other duties as required

Job Qualifications and Requirements:

• High school diploma or equivalent
• Business Administration certificate/diploma or equivalent work experience is preferred. 
• Minimum of 2-3 years of experience in an administrative role

Skills:

• Excellent problem-solving skills
• Highly organized with strong time management and prioritization abilities
• Adaptable to changing environments and able to multitask in a fast-paced setting
• Self-motivated with a positive, proactive attitude
• Strong written and verbal communication, customer service, and interpersonal skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong attention to detail with a high level of accuracy
• Ability to handle confidential information with discretion
• Capable of working independently with minimal supervision and collaboratively within a team

What Vipond offers you

• Competitive compensation
• Employee Stock Purchase Program
• Diverse Workforce. Vipond has a great company culture and is an equal opportunity employer
• Be part of a winning organization
• Opportunities to advance your career
• Work in a specialized, essential and rapidly growing life safety industry

Benefits

• Comprehensive health and dental benefits package
• Defined Contribution Pension plan
• Employee Profit Sharing Plan
• Employee Discounts
• Vipond promotes a positive work-life balance for its employees
• Learning and Development opportunities
• Reward and Recognition Program
• Safe and secure work environment
• Supporting company culture

Background Check Requirements: 

As a condition of employment, this position may be subject to the successful completion of the following pre-employment conditions: 

• Criminal Background Check 
• Reference Check 

We thank all applicants for their interest however, only those candidates selected for an interview will be contacted. 

We are committed to a diverse and inclusive workplace for all. If you are contacted for a job opportunity, please advise us of any accommodations needed to ensure fair and equitable access throughout the recruitment and selection process.

To Apply: Please apply with your resume and cover letter directly to the job posting