Procurement and Shipping Leader

Job Title: Procurement and Shipping Leader

Department: Administration/Supply Chain

Reports To: Controller

Location: Harrison, Ohio

About 3S Incorporated

We are experts in the specification, design, installation, and service of a wide variety of fire suppression systems and fire alarm systems for the industrial marketplace. 3S Incorporated provides protection of critical processes, business assets, and people.

As our organization continues to grow, we are seeking a Procurement and Shipping Leader to support project execution by ensuring materials are sourced, delivered, and shipped efficiently.

Position Summary

The Procurement and Shipping Leader is responsible for supporting purchasing activities and coordinating inbound and outbound shipping operations. This role ensures materials are sourced competitively, delivered on schedule, and shipped accurately to meet operational and customer requirements.

Working closely with vendors, logistics providers, and internal teams, this position plays a key role in maintaining reliable supply chain operations, controlling costs, and supporting project schedules. The role reports directly to the Controller and provides divisions with regular updates on lead times, order status, and delivery schedules.

Key Responsibilities

• Source and procure materials, supplies, and services in accordance with company policies and operational needs.
• Obtain and evaluate vendor quotes to ensure competitive pricing, quality, and delivery timelines.
• Create and process purchase orders and maintain accurate purchasing records.
• Manage the RMA (Return Merchandise Authorization) process with vendors.
• Monitor order status and communicate with suppliers to ensure timely delivery of materials.
• Coordinate inbound and outbound shipments, including preparation of shipping documentation.
• Schedule freight pickups with carriers and ensure shipments meet required timelines.
• Track shipments and resolve delivery issues or discrepancies.
• Maintain inventory records and assist with inventory control activities.
• Verify packing slips, invoices, and shipping documents for accuracy.
• Work with accounting to reconcile purchase orders, invoices, and receiving documentation.
• Ensure compliance with company procedures and applicable shipping or trade regulations.
• Maintain organized procurement and shipping documentation for audit and reporting purposes.
• Identify opportunities to improve procurement efficiency, reduce costs, and streamline logistics processes.

Qualifications

• 2–5 years of experience in purchasing, procurement, shipping, logistics, or supply chain operations.
• Familiarity with shipping carriers, freight coordination, and shipping documentation.
• HazMat certification or willingness to become certified.
• Proficiency in Microsoft Excel and standard office software.
• Strong organizational and time-management skills.
• Effective communication and vendor negotiation skills.
• Ability to manage multiple priorities and meet deadlines.

Preferred Qualifications

• Associate’s or Bachelor’s degree in Supply Chain Management, Business Administration, Logistics, or related field.
• Experience with ERP or inventory management systems.

Key Competencies

• Attention to detail
• Problem-solving and analytical skills
• Vendor relationship management
• Cost awareness and negotiation
• Coordination and multitasking

Work Environment

• Office and warehouse environment with occasional interaction with shipping/receiving areas.
• May require occasional lifting of packages or materials up to 25 pounds.

Benefits and Compensation 

This role will be based out of our Harrison, OH branch. This position is eligible for annual bonus and profit sharing based on company performance in addition to other benefits that support the total well-being of you and your family. Some benefits include: 

• Comprehensive Insurance coverage, Medical, Dental, Vision, and more 
• Fitness Center Program 
• Wellness Program 
• 401K with employer match 
• Discounted company stock (Employee Stock Purchase Plan) 
• Profit Sharing 
• Generous paid time off 
• Growth opportunities through company sponsored leadership development courses and training 

This position is not eligible for sponsorship.  

All offers of employment are expressly contingent upon the satisfactory completion, in accordance with Company policy, of a pre-employment drug screening and background check.

3S Incorporated is an equal opportunity employer and does not discriminate on the basis of religion, disability, protected veteran status, age, sex, race, color, national origin, or any other characteristic protected by law.

3S Incorporated complies with federal and state disability laws and will make reasonable accommodations for applicants and qualified employees with disabilities.

If you wish to request reasonable accommodations to participate in the job application or interview process, please contact TAsupport@apigroupinc.us.