Office Facilities Coordinator

APi Group is a global, market-leading business services provider of safety and specialty services in over 500 locations worldwide. APi provides statutorily mandated and other contracted services to a strong base of long-standing customers across industries.

We are driven by entrepreneurial business leaders to deliver innovative solutions for our customers. As our presence across the globe increases, we are striving to become the #1 people-first company in the world.

At APi Group, our purpose is clear: We Build Great Leaders. We believe that everyone at APi is a Leader, and we provide leadership development programs across our businesses to facilitate growth. Our distinct leadership development culture creates an empowered, entrepreneurial atmosphere where our leaders can grow, thrive, and belong.

Position Overview:

We are seeking an energetic and personable office and facilities coordinator to be in-office every day, serving as the face and voice of APi Group for team members, guests, and vendors. The ideal candidate is welcoming, highly organized, and detail-oriented, with exceptional communication skills and a commitment to providing excellent customer service.

Key Responsibilities:

• Manage front desk operations, including mail and package handling, and distribution

of deliveries

• Serve as the first point of contact for the office, answering and routing incoming

phone calls

• Greet all team members, visitors, and guests in a friendly, professional manner

• Provide general office support and information to staff and visitors

• Maintain office security by monitoring visitor access and issuing security badges/1] fobs

• Support building safety by monitoring front lobby and responding to inquiries

regarding company policies and procedures

• Maintain the appearance of the reception area and common spaces

• Manage and update front lobby display monitor content in partnership with Creative

team

• Assist with coordinating visitor logistics, such as meeting room preparations, catering

orders, and transportation arrangements

• Order and stock office supplies, and assist with office moves or changes as needed

• Handle confidential information with discretion

• Process incoming vendor invoices and escalate facilities service requests as needed

• Help coordinate scheduling and communications related to building operations and

maintenance

• Perform light administrative tasks such as document notarization, policy posting, and

other duties as assigned

Qualifications:

• High school diploma required; college degree preferred

• 2-3 years of direct experience in reception, office administration, or customer service

• Proficiency in Microsoft Office Suite; adept at learning new systems

• Excellent written and verbal communication skills

• Outstanding interpersonal skills and positive, welcoming attitude

• Strong organizational skills, attention to detail, and ability to multitask

• Reliable, punctual, and able to work onsite every business day

• Ability to handle confidential information appropriately

• Able to lift and move office supplies and equipment (up to 50 pounds

Benefits and Compensation: 

This role will be based out of our New Brighton office. The pay range is $17.00 - $26.00 per hour, depending on job-related knowledge, skills, and experience. This position is eligible for annual bonus and profit sharing based on company performance in addition to other benefits that support the total well-being of you and your family. Some benefits include: 

• Comprehensive Insurance coverage, Medical, Dental, Vision, and more 
• Access to corporate fitness center 
• Wellness Program 
• 401K with employer match 
• Discounted company stock (Employee Stock Purchase Plan) 
• Profit Sharing 
• Generous paid time off 
• Growth opportunities through company sponsored leadership development courses and trainings 

This position is not eligible for sponsorship. 

All offers of employment are expressly contingent upon the satisfactory completion, in accordance with Company policy, of a pre-employment drug screening and background check.