Administrative Assistant

Position: Administrative Assistant – Accounts Receivable 

Pay: CA$46,360.00-CA$49,770.00 per year

Job Type: Full-time, Permanent

Work Location: Ottawa, In Office

Job description:

Vipond Inc. is one of Canada's leading providers of Life Safety and Security Systems. We are seeking energetic and motivated individuals to fill an administrative support role to help support our growth. 

Responsibilities:

• Generate accurate and timely invoices for completed work
• Review supporting documentation related to invoicing
• Distribute invoices to customers via email or vendor portals
• Apply customer payments (cheques, credit cards) to accounts receivable system
• Investigate and resolve billing discrepancies
• Monitor aging reports and follow up on past‑due accounts
• Maintain detailed collection notes and documentation
• Work closely with service managers, technicians, and estimators to confirm billable work
• Coordinate with sales and operations teams regarding billing requirements

Skills:

• Energetic and Helpful by nature
• Highly detail oriented
• Fast and efficient
• Process driven
• Comfortable with repetitive tasks
• Great at working with a team
• Adaptable to a fast-paced environment
• Bilingual in English and French is a plus

Benefits:

• Company events
• Company pension
• Dental care
• Disability insurance
• Employee stock purchase plan
• Flexible schedule
• Life insurance
• On-site parking
• Profit sharing
• Stock options

What Vipond can offer you:

• Diverse Workforce. Vipond has a great company culture, is an equal opportunity employer and has many long-term employees within its workforce
• Be part of a winning organization
• Work in a specialized, essential and growing industry with opportunity for advancement
• Competitive salary, and great benefits package, including Pension Plan, Company Profit Sharing, and Employee Stock Purchase Progra

Background Check Requirements: 

As a condition of employment, this position may be subject to the successful completion of the following pre-employment conditions: 

• Criminal Background Check 
• Reference Check 

We thank all applicants for their interest however, only those candidates selected for an interview will be contacted. 

We are committed to a diverse and inclusive workplace for all. If you are contacted for a job opportunity, please advise us of any accommodations needed to ensure fair and equitable access throughout the recruitment and selection process.