Inspection and Service Department Admin

3S Incorporated is a leader in designing, installing, and service industrial fire alarm and fire suppression systems across North America. 3S Incorporated provides fire protection solutions to the automotive, steel, power generation, petrochemical, and energy industries.

3S Incorporated is looking for a Department Administrator to join our team. The Department Administrator will be responsible for supporting the daily operations of the Inspection & Service (I&S) Department by providing comprehensive administrative coordination across all branches. This position will also work closely with the Accounting team to support billing accuracy and assist with account receivable efforts.

This role is critical to maintaining operational efficiency, supporting revenue flow, and ensuring a high level of service delivery to both internal teams and external customers.

Job Responsibilities

• Provide administrative support to all branches within the Inspection & Service (I&S) Department
• Complete job setups, dispatch work orders, and generate invoicing requests in the field service management system
• Manage renewals of inspections and service agreements for existing clients
• Process and maintain data and documentation for company reporting, internal systems, and record retention
• Close inspection and service work orders and ensure billing requests are processed accurately and promptly
• Monitor and track purchase orders for inspections and service to proactively identify when funding thresholds are nearing limits, initiating timely requests for PO increases to prevent service and/or invoicing disruptions.
• Assist the accounting team with account receivables efforts for the Inspection and Service Department

Job Qualifications

• 3+ years’ experience in accounting, project management, or equivalent related experience
• Excellent written and verbal communication skills
• Highly organized with the ability to manage multiple priorities under pressure
• Proficiency with a Field Service Management or work order system
• Proficiency in Microsoft Office
• Valid driver’s license

BENEFITS AND COMPENSATION

This role will be based out of our Harrison branch. This position is eligible for annual bonus and profit sharing based on company performance in addition to other benefits that support the total well-being of you and your family. Some benefits include: 

• Comprehensive Insurance coverage, Medical, Dental, Vision, and more  
• Fitness Center Program  
• Wellness Program  
• 401K with employer match  
• Discounted company stock (Employee Stock Purchase Plan)  
• Profit Sharing  
• Generous paid time off  
• Growth opportunities through company sponsored leadership development courses and training 

This position is not eligible for sponsorship.

EEOO 

All offers of employment are expressly contingent upon the satisfactory completion, in accordance with Company policy, of a pre-employment drug screening and background check. 

3S Incorporated is an equal opportunity employer and does not discriminate on the basis of religion, disability, protected veteran status, age, sex, race, color, national origin, or any other characteristic protected by law. 

3S Incorporated complies with federal and state disability laws and will make reasonable accommodations for applicants and qualified employees with disabilities. 

If you wish to request reasonable accommodations to participate in the job application or interview process, please contact TAsupport@apigroupinc.us.