Administrative Assistant

Position: Administrative Assistant – Accounts Payable

Pay: CA$46,360.00-CA$49,770.00 per year 

Job Type: Full-time, Permanent

Work Location: Ottawa, In Office 

Summary:

Vipond Inc. is one of Canada's leading providers of Life Safety and Security Systems. We are seeking an energetic and motivated individual to fill an administrative support role to help support our growth.

Job Responsibilites:

• Answer incoming calls, and direct inquiries to the appropriate team member
• Maintain a professional and organized reception area
• Receive, sort, and distribute incoming mail, courier deliveries, and office correspondence
• Prepare outgoing mail, courier packages, and general office communications as required
• Assist with accounts payable duties, including reviewing vendor invoices for accuracy and required approvals
• Enter vendor invoices and supporting documentation into the accounts payable system
• Match invoices with purchase orders, packing slips, or other supporting documents
• Follow up with vendors and internal staff to resolve invoice discrepancies or missing information
• Maintain organized records for vendor invoices, statements, and payment documentation
• Provide general administrative support to managers, technicians, and office staff as needed
• Assist with data entry, filing, scanning, and other routine office tasks
• Coordinate office supplies and help keep shared work areas organized and stocked

Skills:

• Energetic and Helpful by nature
• Highly detail oriented
• Fast and efficient
• Process driven
• Comfortable with repetitive tasks
• Great at working with a team
• Adaptable to a fast-paced environment

Benefits:

• Company pension
• Dental care
• Disability insurance
• Employee stock purchase plan
• Flexible schedule
• Life insurance
• On-site parking
• Profit sharing
• Stock options

What Vipond can offer you:

• Diverse Workforce. Vipond has a great company culture, is an equal opportunity employer and has many long-term employees within its workforce
• Be part of a winning organization
• Work in a specialized, essential and growing industry with opportunity for advancement
• Competitive salary, and great benefits package, including Pension Plan, Company Profit Sharing, and Employee Stock Purchase Program

Background Check Requirements: 

As a condition of employment, this position may be subject to the successful completion of the following pre-employment conditions: 

• Criminal Background Check 
• Reference Check 

We thank all applicants for their interest however, only those candidates selected for an interview will be contacted. 

We are committed to a diverse and inclusive workplace for all. If you are contacted for a job opportunity, please advise us of any accommodations needed to ensure fair and equitable access throughout the recruitment and selection process.